Navigating e-invoicing regulations can be overwhelming, especially with new mandates rolling out across Europe in 2025. But with bbXML, transforming your invoices into fully compliant XML files is easier than you think. Whether you’re a freelancer, a small business, or a corporate enterprise, bbXML simplifies the process of converting, validating and sending your invoices—no technical expertise required.
Here’s a step-by-step guide to help you get started.
1. Upload Your Invoice
Your journey begins with a simple upload.
bbXML supports all types of PDFs—including scanned paper invoices, text-based documents and structured digital invoices.
Just drag and drop your file into the platform. Within seconds, bbXML begins extracting the data automatically, ensuring no detail is missed—even from complex layouts or multilingual documents.
Pro tip: You can upload single files or batch-process multiple invoices at once, saving time when handling large volumes.
2. Choose Your XML Format
Once your data is extracted, bbXML gives you flexibility over the output.
Need a custom layout? bbXML also allows for tailored XML configurations to match your ERP system or accounting software.
3. Review and Validate
Next comes the review stage. You’ll see all the extracted fields neatly laid out—invoice number, issuer details, recipient, totals, tax codes, and more.
bbXML’s built-in validation engine checks your invoice against local and international standards, so you can be confident it’s fully compliant before submission.
You can edit or confirm the data and the system will highlight any inconsistencies or missing fields that need attention.
4. Export or Send
Once validated, you can download your invoice with the embedded XML file or export it as a standalone XML for use in other platforms.
Need to share the file directly with your customer, client, or government portal? No problem—bbXML lets you send it via email or forward it directly through your preferred system.
5. Track and Archive
With bbXML, you don’t just send and forget. Your invoices are stored securely in your dashboard, where you can revisit them anytime.
You’ll also be able to track conversion status, review logs and manage users or roles within your team, making the tool scalable for growing organizations.
bbXML Is Built for Real-World Simplicity
E-invoicing might feel like a technical hurdle—but with bbXML, it becomes a smooth and efficient part of your daily workflow. Whether you’re adapting to upcoming 2025 regulations or just tired of messy paper trails, bbXML helps you stay compliant, save time, and reduce errors.
It’s built to handle complexity—but designed so you don’t have to.
