Convert Invoices -
Any format to e-invoice
Effortlessly convert any invoice-format to XML,
validate data and embed results in GoBD compliance in seconds.
Try bbXML for free!
Easy Conversion
Drag-and-drop your PDFs for quick XML generation. Our AI-powered extraction identifies and structures data, while built-in validation ensures accuracy before export.
Efficient, precise and seamless processing for all document types.
bbXML Why E-Invoicing?
E-Invoicing is more important than ever in 2025. This is due to new legal requirements, particularly the implementation of EU Directive 2014/55/EU and the reform of Section 14 of the German VAT Act (UStG), which have made the sending and acceptance of structured electronic invoices mandatory for business-to-business (B2B) transactions.
The Smart Choice for Modern Businesses
Switching to electronic invoicing enables companies to achieve significant efficiency gains:
Manual data entry processes are eliminated, input errors are minimized through automated data handling and payment cycles are noticeably shortened. At the same time, automated validation ensures compliance with all relevant legal requirements, including Section 14 of the German VAT Act (UStG) and the GoBD.
This allows businesses to proactively avoid compliance violations before they occur—along with the financial risks associated with late payments, denied input tax deductions, or findings during tax audits.
In an increasingly digital world, adopting e-invoicing is not just an advantage – it’s a necessity for long-term success.
Get started with bbXML-streamlined, secure and fully compliant with 2025 regulations.
Effortless Invoice Conversion
With bbXML, transforming your invoices into a structured XML format has never been easier. This side-by-side comparison showcases how your traditional invoice is automatically converted into a fully compliant e-invoice, ensuring accuracy and efficiency.
With automated extraction and validation, your invoices are instantly transformed and ready for digital workflows.
Whether for national or cross-border transactions.
Explore How it Works
Drag and drop your invoice for fast, hassle-free XML conversion.
Whether it’s a PDF or another format, our system will instantly process your invoice, converting it into a compliant e-invoice.
Choose your preferred XML format with ease. Select from industry-standard formats such as ZUGFeRD, a widely adopted e-invoicing format in Europe, or customize your own XML to meet specific business needs.
Whether you need a basic structure or a more tailored solution, our user-friendly interface allows you to make the right choice quickly and efficiently, giving you full control over the format of your e-invoice.
Review and validate your invoice data by using our AI-powered extraction technology.
Once your invoice is uploaded, our system automatically detects and extracts all relevant details, ensuring the accuracy of information such as amounts, dates and supplier data.
The extracted data is then presented for your review, allowing you to make any necessary edits or adjustments before final validation.
Download or share your invoice once it’s validated.
You can easily export your invoice with the embedded XML file, making it ready for integration with your accounting systems or further processing.
If you need to share the invoice quickly, simply send it directly via email to recipients or partners with just a few clicks.
Efficiency Your Benefits
- Cost Savings
- Faster Processing
- Enhanced Compliance
Efficient, compliant and sustainable – bbXML streamlines your processes through automation, reduces errors and ensures regulatory compliance with ease.
Cost Savings - Increase Efficiency, Reduce Costs
Digital invoicing with bbXML helps businesses save money and reduce waste. By eliminating paper invoices, printing costs and postage fees, companies can significantly cut expenses while improving efficiency. Manual invoice processing is not only costly but also time-consuming. With automation, you can redirect valuable resources to more strategic tasks.
Say goodbye to paperwork and hello to a fully digital, automated invoicing experience!
Faster Processing – Speed Up Workflows, Improve Cash Flow
bbXML accelerates invoice processing with automation, ensuring error-free creation and faster payments. This leads to improved cash flow and eliminates administrative delays, keeping your business running smoothly.
Faster processing means fewer missed deadlines, improved financial forecasting, and a stronger, more resilient business!
Enhanced Compliance – Future-Proof Your Invoicing
bbXML ensures your business stays compliant with thel latest legal and regulatory requirements. With seamless ERP integration and automated validation, you can confidently meet national and international e-invoicing standards.
From 2025, electronic invoicing will be mandatory in the B2B sector in Germany (§ 14 UStG new version).
bbXML has been specially developed to meet these requirements: Your invoices are automatically converted into structured XML formats in accordance with DIN EN 16931 / XRechnung / ZUGFeRD and can therefore be processed directly by tax authorities and business partners.
The automation of compliance processes lowers the risk of omissions, reduces administrative effort and at the same time improves data integrity and archiving security in accordance with the requirements of the GoBD and § 147 AO.
Optimized Workflows
With 100% employee satisfaction, businesses experience smoother operations and less manual workload, leading to improved morale and productivity. The 99% automation rate streamlines processes, eliminating bottlenecks and accelerating invoice handling. A 98% error reduction ensures data accuracy, minimizing costly mistakes and compliance risks.
Employee Satisfaction
Automation of Workflows
Error Reduction
Productivity Boost
Beyond efficiency, bbXML supports sustainability by reducing paper consumption and waste. By digitizing invoicing and eliminating manual paperwork, companies contribute to a greener future while benefiting from cost savings and regulatory compliance. A 75% productivity boost further underscores how automation drives both business success and environmental responsibility.
Pricing
Try bbXML for free!
Free
Perfect for getting started!
(incl. 19% VAT)
Get 10 free pages/month!
Starter
Ideal for freelancers and small teams!
(incl. 19% VAT)
Get 20 pages/month!
Basic
For growing businesses!
(incl. 19% VAT)
Get 50 pages/month!
Pro
Advanced functionality for businesses!
(incl. 19% VAT)
Get 150 pages/month!
Enterprise
Tailored for large organizations with unique workflows!
Enterprise + PORT
Includes everything from Enterprise with integrated PORT support!
Your Questions
bbXML supports all types of PDFs, ensuring seamless and accurate invoice processing regardless of the format. Whether dealing with scanned documents, text-based PDFs, or structured invoices, the system uses advanced AI-powered extraction to convert data efficiently.
Yes, you can use bbXML for free! We offer three plans: Free, Basic, and Pro.
The Free plan allows users to access essential conversion features with limited usage, making it ideal for small businesses or individuals who need occasional invoice processing.
For those requiring more capacity and customization, the Basic plan expands on the Free version by offering a higher number of conversions, advanced formatting options, and better integration capabilities.
Meanwhile, the Pro plan is designed for businesses with high-volume processing needs, providing unlimited conversions, priority support, and enhanced automation features to streamline invoicing workflows.
At bbXML, data security is our top priority!
We implement industry-leading encryption protocols to protect your information at every stage of processing. Whether you’re uploading scanned documents, text-based PDFs, or structured invoices, your data remains fully secure.
Our platform also uses end-to-end encryption to safeguard files during transmission and storage. Additionally, we comply with strict data protection regulations, including GDPR, ensuring that your sensitive business information is handled responsibly. Access controls and authentication measures further prevent unauthorized access, keeping your invoices and financial data safe.
With bbXML, you can trust that your information is processed with the highest level of security and confidentiality.
With bbXML, you have complete flexibility and control over how your data is exported!
Once the extraction process is complete, you can review and validate the extracted information to ensure accuracy before exporting it.
bbXML offers predefined XML layouts that comply with industry standards, making it easy to integrate your data into various ERP and accounting systems. If you have specific formatting needs, you can fully customize the XML structure to align with your internal workflows and regulatory requirements.
In addition to XML, we support multiple export formats, including CSV, JSON, and PDF with embedded structured data, allowing seamless compatibility with different platforms. Our automated export options further streamline the process, enabling direct integration into your existing digital infrastructure.
Free |
Starter |
Basic |
Pro |
Enterprise |
Enterprise + PORT |
|
|---|---|---|---|---|---|---|
| Price Monthly price incl. 19% VAT. | €0.00 | €3.60 | €9.95 | €34.95 | Custom | Custom |
| Pages Number of pages that can be processed per month. | 10 | 20 | 50 | 150 | Custom | Custom |
| AI Prompts/Page How many AI prompts are allowed per page. | 1 | 2 | 6 | 8 | Custom | Custom |
| AI Requests Total number of AI prompts per month. | 10 | 40 | 300 | 1200 | Custom | Custom |
| Retention How long your data is stored. | 3 months | 12 months | 12 months | 12 months | 12 months | 12 months |
| File Formats Which file formats can be uploaded/processed. | XML only | XML, PDF + XML | XML, PDF + XML | XML, PDF + XML | All formats | All formats |
| Delivery Option How processed files can be delivered. | Download | Email + Automation | All formats | All formats | ||
| Term Duration of the contract. | None | Monthly | Monthly | Monthly | Monthly | Quarterly |
| Cancellation Period Notice period before cancellation takes effect. | None | Anytime | Anytime | Anytime | 1 month | 3 months |
Who are we?
billbox is the company behind bbXML and serves as the digital outer shell for owner-managed companies of any size and industry.
100% of your investments and costs are broken down to the individual item. Instead of using receipts and invoices, you only work with verified, high-quality data.
The platform is independent of the cash register, invoicing and accounting system you use and works just as well with a salaried accountant or freelancer as it does with professional, external tax consultants.
To explore all the features and discover how billbox can help your business, click here for more information.