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Convert Invoices -
Any format to e-invoice

Effortlessly convert any invoice-format to XML,
validate data and embed results in GoBD compliance in seconds.

Try bbXML for free!

Generating your e-invoices is just a few clicks from here

Easy
Conversion

Drag-and-drop your PDFs for quick XML generation. Our AI-powered extraction identifies and structures data, while built-in validation ensures accuracy before export. 

Efficient, precise and seamless processing for all document types.

100% 
Flexible

Choose from standard XML formats like ZUGFeRD and instantly download your files or share them via email – without changing your existing systems or workflows.

You simply scan, convert and send your invoices. It’s that effortless.

Individual
Solution

Get started with our free tier or choose a subscription plan that suits your requirements.

Scalable options ensure you pay only for what you need.

2025 regulatory requirements

bbXML
Why E-Invoicing?

E-Invoicing is more important than ever in 2025. This is due to new legal requirements, particularly the implementation of EU Directive 2014/55/EU and the reform of Section 14 of the German VAT Act (UStG), which have made the sending and acceptance of structured electronic invoices mandatory for business-to-business (B2B) transactions.

The Smart Choice for Modern Businesses

Switching to electronic invoicing enables companies to achieve significant efficiency gains:
Manual data entry processes are eliminated, input errors are minimized through automated data handling and payment cycles are noticeably shortened. At the same time, automated validation ensures compliance with all relevant legal requirements, including Section 14 of the German VAT Act (UStG) and the GoBD.
This allows businesses to proactively avoid compliance violations before they occur—along with the financial risks associated with late payments, denied input tax deductions, or findings during tax audits.

In an increasingly digital world, adopting e-invoicing is not just an advantage – it’s a necessity for long-term success.

Get started with bbXML-streamlined, secure and fully compliant with 2025 regulations.

Effortless Invoice Conversion

With bbXML, transforming your invoices into a structured XML format has never been easier. This side-by-side comparison showcases how your traditional invoice is automatically converted into a fully compliant e-invoice, ensuring accuracy and efficiency.

With automated extraction and validation, your invoices are instantly transformed and ready for digital workflows.
Whether for national or cross-border transactions.

Start for free
Efficient Solutions

Explore
How it Works

1. Upload Your Invoice PDF.

Drag and drop your invoice for fast, hassle-free XML conversion. Whether it’s a PDF or another format, our system will instantly process your invoice, converting it into a compliant e-invoice.
Choose your preferred XML format with ease. Select from industry-standard formats such as ZUGFeRD, a widely adopted e-invoicing format in Europe, or customize your own XML to meet specific business needs. Whether you need a basic structure or a more tailored solution, our user-friendly interface allows you to make the right choice quickly and efficiently, giving you full control over the format of your e-invoice.
Review and validate your invoice data by using our AI-powered extraction technology. Once your invoice is uploaded, our system automatically detects and extracts all relevant details, ensuring the accuracy of information such as amounts, dates and supplier data. The extracted data is then presented for your review, allowing you to make any necessary edits or adjustments before final validation.
Download or share your invoice once it’s validated. You can easily export your invoice with the embedded XML file, making it ready for integration with your accounting systems or further processing. If you need to share the invoice quickly, simply send it directly via email to recipients or partners with just a few clicks.
Efficient, compliant, and sustainable e-invoicing

Efficiency
Your Benefits

  • Cost Savings
  • Faster Processing
  • Enhanced Compliance

Efficient, compliant and sustainable – bbXML streamlines your processes through automation, reduces errors and ensures regulatory compliance with ease.

Cost Savings - Increase Efficiency, Reduce Costs

Digital invoicing with bbXML helps businesses save money and reduce waste. By eliminating paper invoices, printing costs and postage fees, companies can significantly cut expenses while improving efficiency. Manual invoice processing is not only costly but also time-consuming. With automation, you can redirect valuable resources to more strategic tasks.

Say goodbye to paperwork and hello to a fully digital, automated invoicing experience!

Faster Processing – Speed Up Workflows, Improve Cash Flow

bbXML accelerates invoice processing with automation, ensuring error-free creation and faster payments. This leads to improved cash flow and eliminates administrative delays, keeping your business running smoothly.

Faster processing means fewer missed deadlines, improved financial forecasting, and a stronger, more resilient business!

Enhanced Compliance – Future-Proof Your Invoicing

bbXML ensures your business stays compliant with thel latest legal and regulatory requirements. With seamless ERP integration and automated validation, you can confidently meet national and international e-invoicing standards.

From 2025, electronic invoicing will be mandatory in the B2B sector in Germany (§ 14 UStG new version).
bbXML has been specially developed to meet these requirements: Your invoices are automatically converted into structured XML formats in accordance with DIN EN 16931 / XRechnung / ZUGFeRD and can therefore be processed directly by tax authorities and business partners.

The automation of compliance processes lowers the risk of omissions, reduces administrative effort and at the same time improves data integrity and archiving security in accordance with the requirements of the GoBD and § 147 AO.

 

Optimized Workflows

With 100% employee satisfaction, businesses experience smoother operations and less manual workload, leading to improved morale and productivity. The 99% automation rate streamlines processes, eliminating bottlenecks and accelerating invoice handling. A 98% error reduction ensures data accuracy, minimizing costly mistakes and compliance risks.

Employee Satisfaction

100%

Automation of Workflows

99%

Error Reduction

98%

Productivity Boost

75%

Beyond efficiency, bbXML supports sustainability by reducing paper consumption and waste. By digitizing invoicing and eliminating manual paperwork, companies contribute to a greener future while benefiting from cost savings and regulatory compliance. A 75% productivity boost further underscores how automation drives both business success and environmental responsibility.

 

your subscription

Pricing

Finally, a solution that is not only flexible but also user-friendly. I was especially impressed by the support for ZUGFeRD formats and the seamless integration into our workflow. Excellent service!

Célia Beckmann

Founder, DKNO GmbH

The perfect solution for me as a freelancer – easy XML conversion without the hassle of additional accounting tools!

Lukas Dier

Freelancer

bbXML solves the e-invoicing challenge not only for our largest customers but also for our smallest ones—on both the accounts receivable and accounts payable sides.

Matthias Hörnschemeyer

Alfred Pfersich GmbH & Co. KG

We highly appreciate that bbXML operates independently of the four major e-invoicing standards in Switzerland (E-BILL, Connextrade, PostFinance, and SIX Paynet). A clean, simple and efficient Swiss solution – absolutely top-notch!

Hägni Gebäudereinigung, Zürich

User of the former billbox HUB

Try bbXML for free!

Generating your e-invoics is just a few clicks from here

Free

Perfect for getting started!
0 €

(incl. 19% VAT)
Get 10 free pages/month!

Starter

Ideal for freelancers and small teams!
360 €/ Month

(incl. 19% VAT)
Get 20 pages/month!

Basic

For growing businesses!
995 €/ Month

(incl. 19% VAT)
Get 50 pages/month!

Pro

Advanced functionality for businesses!
3495 €/ Month

(incl. 19% VAT)
Get 150 pages/month!

Enterprise

Tailored for large organizations with unique workflows!
Custom Plan
any questions?

Your Questions

Can I use bbXML for free?

Yes! Our Free Plan includes 10 invoice conversions, access for 1 user and 3 months of usage. You can export your data as XML and see how bbXML fits into your workflow - completely risk-free. PDFs with up to 2 pages are supported in the free plan. For larger documents (up to 5 pages), you can upgrade to one of our paid plans.
Absolutely not. You can register and start using the free plan without entering any payment details. Upgrade options are available later - only if and when you need them.
The Free Plan comes with a one-time set of 10 credits. If you need more conversions, you can upgrade to a paid plan that gives you more credits every month. For example, our Starter Plan includes 40 invoice conversions per year and extra features like PDF + XML export and email sharing.

You’ll find your remaining credits clearly displayed in your bbXML dashboard. We believe in full transparency - no hidden limits, no surprises.

We're more than XML

Explore our
other solutions

ABout us

Who are we?

billbox is the company behind bbXML and serves as the digital outer shell for owner-managed companies of any size and industry.
100% of your investments and costs are broken down to the individual item. Instead of using receipts and invoices, you only work with verified, high-quality data.

The platform is independent of the cash register, invoicing and accounting system you use and works just as well with a salaried accountant or freelancer as it does with professional, external tax consultants.

To explore all the features and discover how billbox can help your business, click here for more information.